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Strategy

Community Interagency Strategy

• Formalised process for ‘Leaders talking to Leaders’ in respect and appreciation of each other.
• Creating opportunity for agencies to share information / table reports.
• Informed, unified and focused community.
• Commitment from agencies to community priorities as identified by the interagency.
• Leaders having input and endorsement of strategic plans and submissions.
• Unity and ownership across agencies in promoting and celebrating community successes.
• Shared leadership opportunities.
• Leadership development “Growing Our Own.”
• Maximising the use of community resources.
  
  

Term

Term

This Terms of Reference is effective from _________________________ (insert start date) and will be ongoing unless I leave the agency and the position or I am removed. 

Representation

Representation

Each agency on Badu Island must be represented at monthly inter-agency meetings.  
The interagency can be made up of the following:  

• Church groups
• Council of Elders
• Community Justice Group
• Small or private businesses
• Government Agencies
• Non-Government Agencies
• Local Council
• Native Title Groups

If a representative is unable to attend then the organisation must send a proxy on their behalf.  

Guiding Principles

Guiding Principles of the Group

1. Interagency meetings to be the held on a Wednesday each month, unless the Inter agency group decide otherwise because of community events.
2. Urgent interagency meetings can be arranged by the Executive Support Officer (ESO).
3. A quorum of 7 representatives is required for a meeting to be conducted.
4. Members will wait 15 minutes to establish a quorum.  If no quorum then the meeting is cancelled and rescheduled to another day.
5. Meeting is always opened and closed with prayer.
6. The Traditional Owners and Elders (past and present) must be acknowledged at the start of all meetings, using the endorsed statement.
7. The ESO will coordinate the meetings to ensure timely notices are sent to the agencies, venue is booked and catering is organised. 
8. The ESO will establish a local planner and roster of meetings.  The role of chair and catering will be shared by all agencies.
9. Meeting facilitator (Chair) to welcome members to the meeting and go through the agenda items.
10. Nominated chair is responsible for keeping members on task so that the agenda items are covered in a timely manner.
11. Time limit established for members voicing their opinions.
12. Members must interact and speak to other members in a professional manner.
13. Respect and patience is shown to members who are presenting, voicing their opinions or imparting information.
14. No personal issues against other members are to be raised in meetings.
15. Member/s must not name members of the community when they are reporting. Confidentiality must be assured so that community members are respected.
16. Members must be prepared to commit either by way of resources or other means of support to the implementation of decisions agreed upon by the interagency.
17. All members must be acknowledged and respected as a leader or representative of their agency or community organisation.
18. Proxies may attend interagency meetings if they are delegated by their supervisor to be their representative.
19. Proxies do not have the right to commit resources or make a decision on behalf of their agency or organisation without the authority or endorsement of their supervisor.
20. It is the responsibility of interagency members/proxies to formally present the official minutes of the meeting back to members/staff of their agency or organisation.  It is also the responsibility of individual agencies or community organisation to file minutes, handouts or reports for future reference.
21. Members must supply name/s and seek approval from the interagency if they intend to invite an official visitor from their organisation, observer or presenter to the next interagency meeting.  This can be done via email if necessary.
22. The interagency can identify and invite guest speakers to present to the members if this is discussed, agreed upon and documented in the minutes of the meeting.
23. Visitors or presenters are given a maximum of 30 minutes to make a presentation to the group.  They will be allocated a section at the beginning of the meeting before all the formalities commence.  Upon completion of their presentation, at the Chair’s discretion they may request that the visitors leave the meeting.
24. Agenda for the next meeting, facilitator and catering must be determined before the close of each meeting.  Agenda items may need to be prioritised to allow time for discussion and to fit within the allocated time frame.  Facilitator/Chair to be organised on a voluntary basis and the ESO to take the minutes.
25. Meetings to be limited to 2 hours (10:00am – 12:00pm) and agenda arranged accordingly.  Need to include prayer/introduction, endorsement/amendments of minutes from previous meeting, business items, determine agenda, facilitator and catering for next meeting and formal closing of meeting.
26. Decisions that are made must have the support of the majority of interagency members before the final decision can be accepted and a motion made.
27. The Interagency Strategy will have its own name and logo to establish its affinity to the Badu community.
    
    

Yearly Roster

Yearly Roster for Interagency Meetings 2016

Stakeholders:
Department of Agriculture, Department in Border Protection, Badu Island Foundation, Badu Art Centre, Child Care, Queensland Health, Island and Cape Retail, My Pathways, Queensland Police Service, Mura Badulgal (TSI) Corporation, Torres Strait Island Regional Council, Mura Badulgal Rangers and Tagai Badu Campus. 

• The above dates are subject to change
• If a person or agency is unable to fulfil their obligations they must provide timely notice to the ESO. 

Amendment

Amendment, Modification or Variation

This Terms of Reference may be amended, varied or modified in writing after consultation and agreement by the members.